Lexus New Zealand aims to provide its customers with the best possible products and service. To achieve this, we aim to make efficient use of the personal information we collect from our customers.
We also want our customers to have confidence that in handling personal information, we afford that information an appropriate level of privacy, consistent with the National Privacy Principles.
This statement sets out our policy for dealing with your personal information.
Who are we?
Lexus New Zealand is a division of Toyota New Zealand Limited which is owned by Toyota Motor Corporation of Japan, part of the Toyota Motor Corporation group of companies.
What is Personal Information?
Personal Information is any information about you that identifies you, or by which your identity can reasonably be ascertained.
Why personal information is collected by Lexus New Zealand
Lexus New Zealand (including its related bodies corporate) collects personal information from its customers and suppliers, or employees or officers of its customers and suppliers, for purposes relating to the products and services it offers. Those purposes include:
- responding to enquiries regarding vehicles and vehicle sales, products and accessories and services we offer
- receiving feedback and dealing with complaints
- processing orders and administering accounts
- providing customer and dealer support
- applications for employment
- vehicle warranties and product recalls
- marketing and promotional activities
- product development and market research
- meeting our regulatory and legal obligations.
If we are unable to collect personal information we require, we may not be able to do business with you or the organisation with which you are connected.
How does Lexus New Zealand collect personal information?
Where possible, Lexus New Zealand will collect your personal information directly from you. This may take place in a number of ways, such as when you give us a written order or ask us to provide a product or service over the telephone or internet.
Our Web site may also offer interactive facilities, such as customer enquiry or comment forms and competition entry forms, where personal information may be collected. In addition, we may obtain personal information from third parties such as our dealers and distributors, contractors and regulatory authorities.
Do we disclose personal information to anyone else?
In providing you with a product or service, we may sometimes need to disclose your personal information to others. It is generally our policy not to disclose information to external organisations, however, examples of the types of organisations we may need to disclose information to in the course of providing a product or service are:
- related bodies corporate
- Lexus New Zealand dealers
- parts suppliers
- insurers and financiers
- a person outside Lexus New Zealand who is contracted to us to provide a particular service on our behalf.
Some examples of the kinds of organisations with which we contract are:
- mailing houses for bulk mailing of letters and notices;
- printers for marketing material; and
- accountants, lawyers and other service providers.
Those contracted parties are not authorised by us to use personal information for anything other than the purpose for which we supplied that information to them.
Sometimes, the law requires us to disclose personal information. For example, information may be disclosed to a court in response to a subpoena or to a Government agency such as a vehicle licensing authority or the Inland Revenue Department.
We may also disclose personal information where the individual consents to us doing so. That consent may be written, verbal or implied from your conduct.
From time to time, we may use personal information to inform our customers about our products and services, or about special offers and promotions that we think may be of interest to you. We will generally give you the opportunity to express a wish not to receive direct marketing communications. You can let us know at any time if you no longer wish to receive marketing material (by contacting us by any of the means set out below) and we will remove your details from our direct marketing database.
Lexus New Zealand does not disclose personal information to organisations outside Lexus New Zealand and its related companies for the purposes of allowing them to direct market their products. However, we may join motor vehicle dealers and other business associates of Lexus New Zealand in joint marketing of our respective products and services to customers.
If the law requires us to provide you with information about our products or services, we will provide that information even if you have elected not to receive information about our products and services generally.
Ensuring personal information is up-to-date
We rely on the personal information we hold in conducting our business. Therefore, it is very important that the information we hold is accurate, complete and up-to-date.
We do everything we can to ensure that the personal information we hold is accurate complete and up-to-date whenever we collect or use it. This means that from time to time, we will ask you to tell us if there are any changes to your personal information. If you find that information we hold about you is incorrect, please contact us immediately and we will correct it.
Security of personal information
Security of personal information is important to us and we take all reasonable precautions to protect personal information from misuse, loss, unauthorised access, modification or disclosure. Some of the ways we protect personal information include:
- external and internal premises security;
- restricting access to personal information only to staff who need it to perform their day to day functions;
- maintaining technology products to prevent unauthorised computer access or damage to electronically stored information, such as requiring identifiers and passwords, firewalls and anti-virus software; and
- maintaining physical security over paper records.
Access to personal information by individuals
You can access most of the personal information we hold about you by contacting us by any of the means set out below.
Access to personal information may be refused in a number of circumstances, such as where the information relates to anticipated legal proceedings or the request for access is frivolous or vexatious. If we deny or restrict your access, we will explain why.
Privacy and our website at http://www.lexus.co.nz/
The type of personal information we collect on our website depends on how you make use of the site.
When visiting our site, you will not be required to provide us with any personal information unless you request information about a Lexus New Zealand product or service or respond to a Lexus New Zealand competition or promotion. In that case, we will ask you to provide contact details along with other information required to respond to your request or allow you to enter the competition or promotion.
When you submit an online form, we may transmit your request including your personal details via email to the intended recipient.
The information provided may also be retained for product planning purposes, and unless you tell us that you don’t want it used for direct marketing purposes, may be used for those purposes.
If you send us an email
If you send us an email containing personal information, we will take reasonable steps to ensure the confidentiality of that information. The content of emails is sometimes monitored by our Internet Host for maintenance and fault detection purposes. We may also monitor email for legal compliance purposes. E-mails may also be sent to our dealers or contractors when they relate to product or service enquiries or complaints. They also treat the information confidentially, but do record it in our in-house database.
Although we take steps to protect information sent by e-mail, e-mail is not a secure method of communication and if you are concerned about sending your personal information to us in this manner you may prefer to contact us by any of the other means set out below.
If you believe that the privacy of your personal information has been compromised, please let us know. You can make a complaint by contacting the person or department you were dealing with, emailing us at firstname.lastname@example.org or by calling 0800 4 LEXUS (453 987). We will respond to complaints as soon as possible.
If you would like more information about Lexus New Zealand's approach to privacy, please contact us by calling 0800 4 LEXUS (453 987).
Third Party Websites
Our website may contain links to Web sites which are owned or operated by third parties independent of Lexus New Zealand including websites owned or operated by Lexus New Zealand dealers and by our service providers. Those Web sites should contain their own privacy statements and their owners or operators are responsible for informing you about their security and privacy practices.
You can contact Lexus New Zealand by:
- emailing us at: email@example.com
- writing to us at: Lexus New Zealand
PO Box 46
Palmerston North Central
Palmerston North 4440
- telephoning us on: 0800 4 LEXUS (453 987)